Follow these steps to create a Product Categories record for Prepaid Deposit products:
- Open a new record from the Product Categories service.
- This service is located in the Product Setup and Maintenance application by default.
- This service is located in the Product Setup and Maintenance application by default.
- Enter a name and a description of the product category.
- On the GL Accounts tab, open a new GL Accounts record to add the prepaid deposit account.
- In the GL Order Level field, select a GL order level (typically, Regular).
- Select Accounts Receivable from the type list.
- In the GL Account field, select a liability account to be used for tracking prepaid deposits rather than an accounts receivable account.
- Select OK to save the new GL Accounts record.
- Add a second GL Accounts to the product category that uses a Type of Sales.
- The Order Entry system will not generate GL entries for this account since prepaid deposit orders have $0 products. However, you must specify a Sales GL account to save a new Products record in Aptify.
- The Order Entry system will not generate GL entries for this account since prepaid deposit orders have $0 products. However, you must specify a Sales GL account to save a new Products record in Aptify.
- Save and close the new Product Categories record.
See Managing the Product Categories Service for more information on setting up Product Categories records.
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