Using the Form Command Buttons

Forms in all of the services have many common features. Each form has a standard set of command buttons that appear across the top of the form. This is known as the Data Control Bar. To select a button, click the button or use the default keyboard shortcut that displays when you mouse over each individual button. See Configuring the Data Control Bar for information on creating your own button shortcuts.


Button Icon Button Name Description
Save Record Click this button (or use the shortcut key, Ctrl + S) to save changes made to a record. After saving the changes to the database, the record remains open to allow another action or further modification.
Save and Close Record Click this button (or Ctrl + Shift + S) to commit changes to the database and close the form.
Save and New

Use this button when entering multiple records at one time. Save and New saves the current record to the database and then opens a new form, allowing entry of another record. You can also use the keyboard shortcut, Ctrl + N.

Delete Record

This button deletes the current record from the database. Note that you cannot delete a record if it has any dependent records (shown by clicking the Show Dependencies button) or if the record has not been saved.

Record History

Aptify provides a complete revision tracking system for all records in the database. For more information on Record History see:


This button refreshes the data. If you make a change and the change does not reflect immediately, click the Refresh button to display the latest data.


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