Getting Started with Managing Accounting and Financial Systems Integration

The Aptify Order Entry and Payment Processing services offer direct functional integration with an organization's chosen accounting system. Aptify's transaction processing system provides flexibility in the integration model as well as the ability to track and maintain a detailed history of every point of integration between Aptify and the selected accounting package. For information on the use of the order entry and payment processing services, see Using Order Entry.

The purpose of this topic is to integrate accounting concepts from order processing, payment processing, general ledger batching, and several other areas of the Aptify application suite into a series of process-oriented topics.

This topic assumes an understanding of the basic Aptify services such as Products, Product Categories, Orders, and Payments. For basic information on each of these services, consult the links below. In addition, this topic assumes a working knowledge of the mechanics of double-entry accounting.

Some articles in this section display content specific to the Smart Client application, as not all the functionality is currently available in the Aptify Web application.

The integration of accounting and financial systems with Aptify is discussed in the following topics:

• Managing the Sales Tax Infrastructure
  • How Sales Tax is Calculated
  • Adding Tax Jurisdictions
  • Adding Sales Tax Rates
  • Configuring Sales Tax Options for Product Pricing
  • Specifying Tax Exempt Status
  • Sales Tax Implementation Examples
• Managing Shipping Charges
  • How to Configure Shipping Charges
  • Adding Shipment Types
  • Adding Matrix Records
  • Creating Shipment Type Groupings
  • Configuring Shipping Options for a Product
  • Understanding the Shipping and Handling Details Dialog
• Processing Cash Receipts
  • Manually Processing Cash Receipts
  • Using the Lock Box Import Wizard
• Integrating with an Accounts Payable System
  • How Aptify Integrates with an Accounts Payable System
  • How Aptify Integrates with an Accounts Payable System to Process Refunds
  • How Aptify Integrates with Accounts Payable Systems to Track Product Costs
  • Running the AP Export Wizard
  • Running the AP Import Wizard
  • Configuring Additional AP Transaction Sources
  • Adding the AP Import and Export Wizards
• Integrating with ePayment Providers
  • Creating and Configuring Merchant Accounts
  • Capturing Payments
  • Understanding Aptify ePayment Services
• Managing General Ledger Accounts
  • Adding a General Ledger Account
  • Adding GL Accounts at the Organization Level
• Determining GL Accounts for Order, Payment, and Scheduled Transactions
  • About Orders and GL Accounts
  • About Payments and GL Accounts
  • About Scheduled Transactions and GL Accounts
• Batching Orders, Payments, and Scheduled Transactions
  • Best Practices for GL Batching
  • Creating General Ledger Batches in the Web Interface
  • Creating General Ledger Batches in the Desktop Client
  • Managing Accounting Periods
  • Viewing GL Batch Results
  • Exporting General Ledger Batch Information
  • Understanding General Ledger Batching
• Setting Up Multi-Entity Accounting Structures
  • How To Set Up a Multi-Entity Accounting System
  • Setting Up Multi-Entity Organizations
  • Setting Up Multi-Entity Accounts
  • Setting Up a Multi-Entity Product
  • Setting Up Multi-Entity Payment Types
  • Sample Multi-Entity GL Entries Transaction
• Configuring for Foreign Currency Transactions
  • Defining Currency Types
  • Setting Up A Foreign Currency for a Product
  • Determining the Currency Type for an Order
  • Using Currency Spot Rates
  • About Foreign Currency Payments
  • About the Batching Process with Foreign Currencies
• Understanding Foreign Currency Concepts
  • About Recording Gains and Losses and Foreign Currency
  • About Accounting Periods and Foreign Currency
  • About Gains or Losses in Aptify
• Understanding Accounting and Financial Systems Integration
  • About Aptify and GAAP Compliance
  • About Services in the Accounting Application
  • Understanding the Accounting User Role-based Profile
  • Understanding GL Accounts in Aptify
  • About the Financial Systems Forms
• Understanding Accounting Fundamentals
  • About Generally Accepted Accounting Principles
  • About the Accounting System
  • About the Accounting Cycle
  • About Transaction Analysis of Debits and Credits
  • About Double Entry Accounting
  • Comparing Accrual and Cash Basis Accounting
  • About Accounts Receivable Valuation Methods
  • About Inventory Valuation Methods
  • About the Aptify GL Interface Points

Related topics

• Using Order Entry
• Processing Payments
• Managing the Product Categories Service